Meeting Planner

This questionnaire is to help us help you achieve total success in the MISSION of your event.

Please complete all fields that apply, and also send us any printed  information you feel would best help us understand your organization such as: orientation manuals, product and/or service brochures, annual reports, newsletters or magazines, etc. Be sure to include any promotional mailings and the agenda for the meeting.

Please click on the headings below to view and fill out each section of the questionnaire.

Preliminary Information

I. The Program

A. What is your program THEME?

B. What kind of meeting is it? (annual meeting, awards banquet, etc.?)

 

C. Who is responsible for calling this meeting? (HR, Sales, Marketing?)
Name Title
 

D. What is the name and title of Melissa’s introducer?
Name Title
Phone E-mail
 

E. Exact times of Melissa’s presentation? (Please attach program agenda)
Starting Ending
 

F. When is the best time for Melissa to do her A/V and Room Check?

Option 1 Option 2
 

G. What is Melissa’s role in the program (Opening or Closing Keynote, Luncheon  Speaker, Breakout, etc.)?

 

H. Is a photograph and/or program blurb needed for advertising purposes?
Yes:   No:

If Yes, to whom should it go?

Name Title
Phone E-mail
 

I. Who are the other professional speakers on this program?
Speaker 1 Day & Time
Topic    
       
Speaker 2 Day & Time
Topic    
 

J. What professional speakers have you used in the past?
Speaker Date
Speaker Date
Speaker Date
Speaker Date
 

K. What did you specifically like about their performance? Why?

 

K1. What did you specifically NOT like about their performance? Why?

 

L. Would you like information about Melissa’s learning materials to reinforce the impact of Melissa’s ideas after his presentation?
Yes:   No:

II. Logistical Information

A. What is the nearest major airport to the meeting site?
 Distance to meeting site from the airport?
 Miles: Estimated time:

 

B. For transportation from the airport to the meeting site would you prefer:

To have Melissa met at the airport? Where

To have Melissa provide her own transportation? Approximate cost

N/A (Local Savannah Area)

Other 

 

C. Exactly where is the meeting?
Venue
Address
City State/Prov
Phone Fax
Website Meeting Room
 
 

D. Where will Melissa be staying?

Hotel
Address
City State/Prov
Phone Fax
Website Meeting Room
       

E. VIDEO

Will you be using Image Magnification (IMAG)? Yes: No:
Will a video crew be on site? Yes:   No:

Video Co. Contact Name
Phone E-mail
       

F. If Melissa has any problems/emergencies on her way to the program, who should she contact? (Please include business, cell, and home number)
Name Business
Cell Home

III. Audience Analysis

A. Audience
Attending Spouses?  Yes:   No:
M/F Ratio %/% Average Age
Job Titles
 

B. Toward which group should Melissa primarily direct her presentation, and why?

 

C. What are the names and numbers of four people Melissa can contact for  customization?
Name Phone
Name Phone
Name Phone
Name Phone
 

D. What is the greatest challenge your organization is facing?

IV. Background Information

A. What are three things you want people to remember when the presentation  is completed?
1.
2.
3.
   

B. Are there any issues that should be avoided?
   

C. What three main things should Melissa know about your group?
1.
2.
3.
 

D. Is there any jargon Melissa should be familiar with (acronyms, titles?)
 

E. On which target markets/industries does your organization primarily focus?
 

F. Who is your typical customer?
 

G. What is the primary product/service that you sell?
 

H. Who are your major competitors?
 

I. Any additional comments or information that would be helpful in tailoring the presentation for your group?